Another reason is that some emails are important and removing them from your inbox doesn't make sense. Archived messages can be accessed at any time but aren't stored with your other mail. One is to reduce the clutter in your inbox without deleting messages. Why archive email? There are several reasons to archive email. This folder is like a file cabinet where you store messages for safekeeping and future reference. What is an archive in email? An email archive is a separate folder that's listed in an email client along with other folders, such as the Inbox, Sent, Drafts, and Spam folders.
Still, those messages are easy to find and simple to move back to your inbox when you need them. When you store messages, those emails no longer appear in your inbox. What does it mean to archive an email? Archiving mail messages is one way to organize your inbox by moving unneeded but essential messages to a special folder called an archive. But what if you'll need those messages sometime in the future? For important messages that you want to keep filed away, use the archive feature of your email client. There are many ways to clean out your inbox to see only current messages and messages that need your immediate attention.
